Notices to Suppliers

Note to CNS suppliers, as of April 14, 2020

Dear Supplier:

COVID-19 Pandemic

Due to recent events with the COVID-19 pandemic, Consolidated Nuclear Security, LLC (CNS), management and operating contractor for the U.S. Department of Energy’s Pantex Plant (Contract No. DE-NA0001942), is temporarily changing to a reduced mission-critical operations status. This means that site access, including our shipping and receiving facilities, will be temporarily closed for normal operations effective immediately, unless an order is identified as mission critical or an emergency, in which case you will be directed in writing by the CNS Procurement Representative (PR). Off-site service providers (fabrication, task based deliverables, etc.) should continue to performance work in accordance with contract requirements. See the Pantex Site Entry Process During COVID-19 Pandemic factsheet for more information.

This decision will impact our supply chain in a number of ways depending on the goods or services you provide under your subcontract or purchase order with CNS, except for those cases where the PR has sent specific written direction for deliver to the site.

For suppliers not required to make deliveries to the Pantex Plant, as directed in writing by the PR, deliveries will begin after the PR provides notice that normal operations have resumed, which is anticipated no later than June 1, 2020. This schedule depends on the projected number of COVID-19 cases in the Texas Panhandle region at that time, and is subject to change. For service subcontracts where the scope requires work to be performed on-site, CNS will notify subcontractors whether they are allowed to access the site and continue performing work. The PR will communicate when the site is re-opened for subcontractor access and performance may resume.

If your company is concerned that it cannot resume performance under the subcontract when CNS lifts these delivery or site access restrictions, please communicate that concern immediately to the PR and the Subcontract Technical Representative (STR) listed in Section F of your subcontract.

Finally, please continue to communicate with the PR and STR impacts to your overall business and your supply chain from the pandemic that could affect your relationship with CNS.

If you have further questions, you may direct them to procurement@cns.doe.gov.

Sincerely yours,

Jason Eaton
Senior Director, Supply Chain Management


Consolidated Nuclear Security, LLC values the business and trust of the suppliers and subcontractors that provide materials and services for the Y-12 National Security Complex in Oak Ridge, Tennessee, and the Pantex Pant in Amarillo, Texas. CNS is committed to promoting ethical business behavior.

2019 Ethics Letter

Differing Professional Opinions Process
CNS is committed to ensuring that all subcontractor employees know they are free to raise Environmental, Safety & Health technical concerns without fear of intimidation, reprisal or retaliation.

DPO Process Notification

Fraudulent Quote Requests/Purchase Order E-Mail Activity

The CNS Supply Chain Management department wants to alert suppliers to an active email scam involving request for quotations and issuance of purchase orders that purport to originate from CNS but are in fact fraudulent. While CNS cannot prevent this illegal activity, we want to inform our supplier community and promote awareness of such events.

We can share some common traits or themes of these fraudulent emails that may help reduce risk to your company in becoming a financial victim of this scam:

  • The email message may be poorly written, with misspellings and awkward sentence structure.
  • The senders email address is not the same as CNS standard email address domain. The email address domain for Y-12: xxx@y12.doe.gov, for Pantex: xxx@cns.doe.gov.
  • The message and purchase order requests shipment/delivery of products to non-CNS facilities.
  • The message will include an attachment that is designed to look like a purchase order, and includes a logo or other graphic, and a signature that may look legitimate.

The message and/or purchase order may even include a signature that looks legitimate, representing one of our management team or buyers.

If you believe you have received a fraudulent email that appears to be from CNS, please forward the message to Y-12's Procurement Department, or Pantex's Procurement Department, in order to verify its legitimacy before responding to the e-mail or fulfilling the order. CNS will not be responsible for invoices for products ordered under this scam.

Suppliers should also contact their local law enforcement if they suspect that they are a victim of this scam. If you have received confirmation that the email is fraudulent, you may also file a complaint directly with the Internet Crime Complaint Center. The IC3 is a partnership between the FBI and National White Collar Crime Center.