Notices to Suppliers
Process to Access the Pantex Plant
During Stage 2 Resumption of Operations for Badged & Unbadged
as of July 20, 2021
During Stage 2 Resumption of Operations for Badged & Unbadged
as of July 20, 2021
Due to the increase in positive COVID-19 cases this notification is to reiterate the importance of following the CNS COVID-19 guidelines and requirements. Any subcontractor employee found to knowingly ignore the NON-VACCINATED guidance and enter Pantex site without wearing a mask, or who enter the site with symptoms or not following the COVID-19 questionnaire card, will be removed from the subcontract and potentially have rights to access to the Pantex site restricted in the future. Subcontractors with multiple violations by their employees may face contractual consequences up to and including termination. Failure to follow the guidelines puts your staff and ours at risk and threatens to disrupt work due to quarantine requirements after a positive test or regression into stricter controls being imposed on site again.
Consolidated Nuclear Security, LLC. (CNS), the managing and operating contractor (M&O) for Pantex (Amarillo, TX) continues in Stage 2 COVID-19 resumption of operations. This means CNS has returned to normal facility operations. This process has been revised from the last correspondence dated June 15, 2020 and documents how CNS will manage and control access to the site for those required to perform work on site, for both badged and un-badged visitors, including subcontractors, suppliers, vendors, and delivery drivers. The Shipping and Receiving facility at Pantex site is open for operations during the hours of 7:00 AM – 4:00 PM, Monday – Thursday. For the remainder of Stage 2, the Supply Chain Management Organization (SCM) will otherwise restrict all non-essential visits.
On Thursday, May 13, the Centers for Disease Control and Prevention issued health recommendations for individuals who are fully vaccinated against COVID-19 - those individuals who are more than two weeks past their second Pfizer or Moderna vaccination dose or the Johnson & Johnson one-dose vaccine.
The CDC recommendations were accepted by DOE and NNSA and have resulted in revisions to COVID-19 Workplace Safety Plan. New site guidance below:
- Vaccinated subcontractors, and visitors may choose not to wear masks or socially distance.
- Vaccinated subcontractors also are not subject to mandatory COVID-19 testing if they believe they have been exposed to the virus.
- The honor system is being used regarding vaccination status—wear a face covering and practice social distancing if you have not been vaccinated.
- If a subcontractor employee provides false information associated with your vaccine status and/or fails to comply with this Safety Plan, contractual action will be initiated to the subcontractor employee’s employer up to and including being barred from entering the site or termination of the contract.
- Providing false information can not only bring about disciplinary actions, it puts your life and the lives of others in peril.
All vaccinated subcontractors, suppliers, vendors, and delivery drivers must continue to abide by the following site requirements that do not change.
- The need to practice good hygiene by washing hands frequently.
- The need to review your COVID-19 questionnaire card every morning before you come to work.
- The need to use the temperature check stations upon entering your work site.
- The need to report symptoms (shortness of breath, fever, fatigue, etc) to OHS, if you are vaccinated or unvaccinated, and consult with your physician.
- The need to get tested if you believe you have been exposed to someone with COVID-19, if you are unvaccinated.
- The need to quarantine, if you are unvaccinated.
- The need to quarantine, if you are vaccinated and test positive.
All subcontractors, suppliers, vendors, and delivery drivers must continue to follow the below Stage 2 COVID-19 requirements.
Process for pre-screening of un-badged requiring site entry:
Effective immediately, all host organizations/STRs that require on-site contractor, vendor, supplier, or external delivery services during Stage 2 will provide a list of unbadged personnel 48 hours prior to the on-site need to Occupational Health Services (OHS) and instruct associated personnel to contact the Pantex OHS at 806.573.1396 to complete a medical risk assessment screening and report travel within the last 14 days.
OHS will notify the Badging Office with results of screenings.
Reference: Corona Virus - Traveling Within the USA
Based on the results of the screening, on-site contractor, vendor, supplier, or external delivery personnel will receive direction on actions they need to take before they can be issued a badge and permitted on site.
Process for daily screening of all badged personnel requiring site entry:
Every day, prior to arriving at the site all on-site contractor, vendor, supplier, or external delivery personnel must follow the guidance in the Pantex Site Information during COVID-19 Pandemic by taking their temperature and performing a self-screening questionnaire by answering 4 simple questions. If all responses to the questions are “NO” and the temperature read is less than 100.5 degrees personnel may proceed to the site.
*Temperature reads may at certain times also be taken on any individual upon approaching the portal entry point, as directed by the CNS Medical Director.*
Any contractor, vendor, supplier, or external delivery personnel with a temperature reading of 100.5 or greater, or have answered “YES” to any of the 4 questions or whom feel sick are not permitted on site and should not attempt to access the site.
Anyone who suspects or is later confirmed to be ill after arriving on site or within 14 days of leaving the site shall immediately contact their Pantex STR, employer, and Pantex OHS at 806.573.1396.
Contractor, vendor, supplier, or external delivery personnel are requested to bring personal face coverings (cloth or mask) for voluntary use or if they must work within six feet of other people and there are no other engineered or administrative controls in place; however, it is essential that all visitors follow CDC guidance on ways to prevent the spread of COVID-19 found at: How to Protect Yourself and Others.
Process for deliveries:
- All truck drivers, including those of subcontractors:
- Traffic and logistics will be notified of the origin and route of the delivery
- All drivers shall follow CDC guidance on ways to prevent the spread of COVID-19 found at: How to Protect Yourself and Others
- Social distancing guidance will apply to all drivers to minimize exposure
- Drivers with full truck loads will remain in the cab to check into receiving, when possible
- Drivers with less than truck load deliveries will maintain social distancing while identifying what is to be unloaded to Pantex receiving personnel
- Drivers with incoming loads will un-strap/un-tarp loads their loads and then distance themselves from the receiving personnel by reentering the cab or moving to a designated location at least 6 ft. from others
- Pantex receiving personnel will unload the truck
- Once unloaded and Pantex receiving personnel are clear of the area the Driver will be advised to fasten straps/tarps as necessary for departure
- Carriers that use tablets or scanners to obtain proof of delivery signatures will type in the receiving personnel’s name, no direct contact by Pantex personnel is permitted
- Personnel will don gloves if/when exchanging paperwork, and will not share pens
- Drivers showing signs of illness shall contact Pantex OHS at 806.573.1396 immediately
- Deliveries from areas with high community spread: Reference Corona Virus - Traveling Within the USA for most current updates
- Drivers should understand dates of travel to determine potential exposure. Develop plan, case-by-case for handling of materials that cannot be disinfected. Current National Institute of Health (NIH) and Center for Disease Control guidelines are not conclusive on the duration of virus viability on surfaces.
- All visitors/drivers that become a suspect or confirmed COVID-19 case within 14 days of leaving the site(s) shall contact Pantex OHS at 806.573.1396 immediately.
Differing Professional Opinions Process
CNS is committed to ensuring that all subcontractor employees know they are free to raise Environmental, Safety & Health technical concerns without fear of intimidation, reprisal or retaliation.
Fraudulent Quote Requests/Purchase Order E-Mail Activity
The CNS Supply Chain Management department wants to alert suppliers to an active email scam involving request for quotations and issuance of purchase orders that purport to originate from CNS but are in fact fraudulent. While CNS cannot prevent this illegal activity, we want to inform our supplier community and promote awareness of such events.
We can share some common traits or themes of these fraudulent emails that may help reduce risk to your company in becoming a financial victim of this scam:
- The email message may be poorly written, with misspellings and awkward sentence structure.
- The senders email address is not the same as CNS standard email address domain. The email address domain for Y-12: email@example.com, for Pantex: firstname.lastname@example.org.
- The message and purchase order requests shipment/delivery of products to non-CNS facilities.
- The message will include an attachment that is designed to look like a purchase order, and includes a logo or other graphic, and a signature that may look legitimate.
The message and/or purchase order may even include a signature that looks legitimate, representing one of our management team or buyers.
If you believe you have received a fraudulent email that appears to be from CNS, please forward the message to Y-12's Procurement Department, or Pantex's Procurement Department, in order to verify its legitimacy before responding to the e-mail or fulfilling the order. CNS will not be responsible for invoices for products ordered under this scam.
Suppliers should also contact their local law enforcement if they suspect that they are a victim of this scam. If you have received confirmation that the email is fraudulent, you may also file a complaint directly with the Internet Crime Complaint Center. The IC3 is a partnership between the FBI and National White Collar Crime Center.